Last updated: July 2026
This Privacy Policy explains how Infins Charitable Foundation (ICF) collects, uses, stores, and protects personal information through the ICF Scholarships portal in accordance with applicable Indian laws, including the Information Technology Act, 2000 and related rules.
1. Information We Collect
When you register, apply for scholarships, or contact us, we may collect:
- Identity & personal details: name, date of birth, gender, photograph, Aadhaar number, category, disability status
- Contact information: mobile number, email address, postal address, state, district, pincode
- Family & financial details: parent/guardian names, occupation, annual income, family members
- Educational details: institution, course, marks, roll numbers, academic records
- Bank details: account holder name, bank name, branch, account number, IFSC code
- Documents: uploaded certificates, marksheets, income proofs, bonafide, and other supporting files
- Technical data: IP address, browser type, session cookies, and access logs for security
2. How We Use Your Information
- Process and evaluate scholarship applications
- Verify eligibility and authenticate documents
- Communicate application status, reminders, and disbursement updates
- Disburse scholarship amounts to verified bank accounts
- Maintain records for audit, compliance, and grievance redressal
- Improve portal security and user experience
3. Legal Basis & Consent
By registering and submitting an application, you consent to the collection and processing of your personal data for scholarship administration. Where required, we may process data to comply with legal obligations or legitimate interests such as fraud prevention.
4. Data Sharing
We do not sell your personal data. We may share information with:
- Authorized ICF employees and verification partners involved in application processing
- Banking partners for scholarship disbursement
- Government or regulatory authorities when required by law
- IT service providers bound by confidentiality obligations
5. Data Retention
Application records and supporting documents are retained for the period necessary to administer scholarships, resolve disputes, and meet legal and audit requirements. Data may be archived or anonymized thereafter.
6. Security Measures
We implement reasonable technical and organizational safeguards including access controls, encrypted connections (HTTPS), and secure password storage. However, no system is completely secure; please protect your login credentials.
7. Your Rights
You may request access to, correction of, or deletion of your personal data subject to legal and operational requirements. Contact us via the Contact Us page. You may also lodge a grievance as described in our Grievance Redressal policy.
8. Children's Privacy
For applicants below 18 years, data is collected with consent of a parent or legal guardian as part of the application process.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated date. Continued use of the portal constitutes acceptance of the revised policy.
10. Contact
Privacy-related queries: support@icf.org
Related policies: